5 Technology Hacks to Make Your Business More Productive

It’s a dog-eat-dog world in the market today.  And like it or not, you’ve got to do twice as much in half the time to get a leg up on the competition.

At Xcel Office Solutions, we’ve been providing Oklahoma businesses hardware and software solutions for over 15 years, and we’ve come to realize one thing – the organizations that leverage their technology to maximize productivity always seem to be one step ahead of the rest of the guys.

Increase Productivity with Technology

Below are some tips regarding technology your business should consider to start closing the gap and to start seeing an immediate increase in productivity.

  1. Create a Mobile-Friendly Environment
    To get the most out of your employees, create an environment that supports mobile devices to give your people the freedom and flexibility to work anytime from anywhere.  Sync smart phones and tablets so important information can be accessed across all devices. Finally, implement a mobile print solution such as Xerox® Mobile Print which integrates with your business’ accounting system to track print costs.
  2. Leverage Your Multi-Function Device (Copier/Printer)
    Today’s multifunction printers are highly sophisticated.  For example, Xerox’s® new iSeries MFP’s allow you to download ready-made apps designed to increase productivity directly to the device.  For example, now you can scan/print documents to and from cloud-based repositories such as Dropbox™ and Microsoft® Office 365™.  And with Xerox’s® new Easy Translator Services, you can translate documents into 35 different languages in a matter of minutes.  Best of all, the apps don’t require a dedicated server, PC or IT resource.  Just download them from the machine’s touch screen, and go!
  3. Automate Routine Processes
    Identify and shorten multi-step processes!  Automate routine business processes by creating one-touch scanning workflows that allow you to scan paper documents, convert them into electronic files, and route them to multiple destinations such as email, fax, and cloud storage systems simultaneously.
  4. Implement a Managed Print Solution
    Free up time spent managing service and supplies by outsourcing the management of your business’ network printers to a third-party provider.  An effective managed print strategy will not only free up key personnel so they can focus on their core responsibilities, but it will allow you to reduce annual print spends by providing visibility into your print environment so you can get the most out of your assets.
  5. Protect Your Network
    Get the support you need to minimize downtime by partnering with a managed services provider to manage your organization’s network. MSP’s provide enterprise-level security and support at a fixed monthly rate with services such as 24-hour remote monitoring to catch and fix problems before they affect your systems.  It’s also important to note that ransomware attacks have doubled since 2014, and we’ve already earned several customers as a result.  An MSP can help you implement a solid backup/disaster recovery solution that includes offsite replication to safeguard your sensitive data.

For more information on how to leverage your business’ technology to simplify the way you work and to increase productivity, please contact Xcel Office Solutions today at (405) 748-4222, or visit our Linkedin or Facebook pages for more tips and advice on helping your business succeed.

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